NOTE

Notes common to booths and event areas

General Guideline

  • Only 100% original work can be exhibited.
  • Please note that if the Design Festa office discovers work that violates copyright laws, we will refuse your application at our own discretion or ask you to remove your booth from the venue, in which case please understand that registration fees are nonrefundable.
  • The Design Festa Office accepts no responsibility for theft, loss, damage, injury or incidents.
  • While spelling errors can be corrected after your application has been processed, exhibition names cannot be changed.
  • The Design Festa Office accepts no responsibility for exhibitors’ or artists’ work in regard to copyright laws.
  • Pictures taken at the venue, and materials submitted to us, may be used for promotional and advertising purposes by the Design Festa Office. Thank you for your understanding.
  • The selling of food or drinks from a booth outside of the Restaurant & Café/Bar Area is prohibited.
  • Hair and/or make-up salons, even if run by licensed professionals, are forbidden from events halls by the Health Department. Private hair styling and make-up permitted for use in fashion shows.
  • The selling or exhibition of health goods, animal, fortune-telling is prohibited.
  • The using of incandescent light bulbs is prohibited. Please use LED light bulbs.

Application and Random Selection

  • Only one application per exhibitor. Multiple applications submitted by the same exhibitor will invalidate all applications received.
  • Potential exhibitors may not request their booth space location or to be near other exhibitors.
  • Once an application has been submitted the selected genre and exhibitor name cannot be changed.
  • Results will be announced by email. Please ensure your spam filter allows you to receive emails from addresses ending in @designfesta.com.
  • If you do not receive the event selection results on the day of the announcement, please contact the Design Festa Office. If you do not complete the payment process within 7 days of the announcement, your application will be invalidated even if you did not receive the event selection results email.
  • Exhibitor/parking passes can only be purchased if corresponding to the day(s) of your exhibition.
  • The number of exhibitor passes purchased cannot exceed the number of members in a group.
  • Exhibitors cannot reserve multiple booths of varying sizes and/or on different days.
  • Low-Light Area exhibitors are required to apply for an electrical outlet.

Booth Location

  • Booth spaces are distributed equally among both First Stage and Second Chance applicants.
  • Booths cannot be reserved in specific locations and are randomly assigned regardless of the order in which applications are received.
  • Your booth number will be enclosed in the Exhibitor Information Package that you will receive approximately one month prior to the event.
  • You can apply for multiple booths to be located alongside one another provided they share sizes and exhibition dates, but you cannot apply for multiple booths to be located back-to-back.

Payment

  • Please understand that your registration fee is non-refundable, even if you decide to cancel.
  • If the event is cancelled due to special circumstances such as natural disasters, transportation problems etc., please understand that your registration fee is non- refundable.
  • Please complete your payment within 7 days of receiving the results announcement.
  • If applying for both a booth and an event area presentation, please make your booth payment first. Then, once your event participation has been confirmed, please pay the event fee.

Waiting List Guidelines

  • Please be aware we cannot guarantee that booths will become available.
  • You will be contacted directly in the event of a cancellation in accordance with your desired booth specifications and provided with payment guidelines.
  • You will not be contacted if no booths suiting your preferred specifications become available.
  • Your application will be automatically cancelled if no booths become available within the time frame you specify when you apply.

Booth Area Guidelines

Booth Setup

  • Booth areas are only marked on the floor by tape. No partitions are included.
  • Exhibitors are free to use their own partitions and display materials, however, due to fire regulations, please use only flame-resistant products. The Fire Department reserves the right to remove any flammable materials when making their inspection.
  • Flame-resistant equipment and display materials available for rent and purchase. Application form included in each Exhibitor Information Packet.
  • If you require a 2-storied booth, over 4m in height, with a ceiling, you must get permission from the Fire Department. Please inform the Design Festa Office of your booth plan 3 months before the event.
  • You cannot use electric wall outlets in the hall due to fire regulations.
  • For electrical outlets (500W, 2 plugs), apply to Design Festa Office at least a month beforehand. You can apply on the day of the event, but it will take longer to set up.
    *The Electrical Outlets application is not available on the event day for DESIGN FESTA vol.53.
  • Using space other than your booth area is prohibited, so please keep your exhibition within your allotted booth space.
  • There is no storage place. Please keep your luggage within your booth space, or use the venue’s available coin lockers.
  • Please contact Design Festa Office 3 months beforehand if you are planning to use the following in your exhibition.
    1)Open flame (ex: candles)
    2)Vehicles (ex: motorcycles)
    3)Displays over 4m in height
    4)Large balloons, two-story structures or a ceiling.
  • Exhibitors who intend to use hazardous materials in their exhibition (candles, flammable oils, 3D printers, helium gas, etc.) will be required to rent a fire extinguisher for their booth.
    Depending on the nature of an exhibition, additional costs may be incurred for necessary safety measures.

Exhibiting

  • Please be considerate of your neighbors when you exhibit or perform.
  • You may use any delivery company of your choice for the shipping of goods to be received at Tokyo Big Sight. Please see the Exhibitor Information Packet for more information.
  • Aerosol spray paint is NOT permitted inside Tokyo Big Sight.

Sound Performances

  • Exhibitions and/or performances incorporating music or sound are limited to M-size booths only. For application of sound performances, please contact to Design Festa Office via the designated application form.
  • If you play music, please be considerate of your neighbors.
  • Please keep your performance to a reasonable volume so as not to disturb the surrounding exhibitors and visitors.
  • Use of amps, microphones and/or drum sets prohibited.
  • If we receive multiple complaints from neighboring booths or you fail to follow exhibition guidelines, your performance will be suspended.
  • Ensure your audience does not block nearby aisles.
  • Using space other than your booth area is prohibited, so please keep your performance within your allotted booth space.
  • Use of wireless equipment that utilizes a B-type signal prohibited (outside event areas).

ABOUT STATEMENT COMPLIANCE.

  • It is possible to play sound such as CD and video at all booths.
    However, if it causes trouble in the neighborhood, please take measures such as lowering the volume.

When applying for Design Festa vol.53

#About Carry-in and Carry-out by car

-Due to a change of venue, the convention hall cannot be reached by car. All exhibition supplies, artwork, etc. must be brought to the venue by train or shipped by post via the carrier designated by Design Festa.

-There is no parking available at or nearby the venue and Design Festa cannot take responsibility for any complications or parking fees that may be incurred by exhibitors who attempt to reach the venue by car.

#Please be sure to wear a mask in the venue.

-All people are required to wear masks during event.

-If you do not obey the rule of the prevent the spread of COVID-19, Design Festa has rights to ask you leave. In this case, it can not to refund the exhibition fee.

#The rule of entering the venue.

-If your temperature is 37.5℃/100.0℉ or higher, we will not allow your entrance. -We will take precautionary measures by limiting the number of visitors who can safely enter the venue.

#About the registration form

-Please note we will require each guest to fill out the registration form before enter the event. We will not allow your entrance without registration. Thank you for your patience and understanding.

-For more information about “the registration form(連絡先登録フォーム)”, we will introduce it in {Design Festa vol.53 Exhibitor Newsletter} by email and also on our website.

Please agree to the above precautions in advance.

You need to agree to the instructions for applying.